SPECIAL BUDGET REQUEST (SBR)
The purpose of Special Budget Request is to support a program of the Schools Division Office or Schools that encounters a substantial budget shortfall and is need of funds to support a specific one-time event or expenditure. Submitting a Special Budget Request to SDO does not guarantee funding. A funding request may be fully, partially or not at all depending on the availability of funds subject to the approval of Schools Division Superintendent and that it conforms with the existing rules and regulations of accounting.
| Office or Division: | Finance Services (Budget Unit) | ||||||
| Classification: | Complex | ||||||
| Type of Transaction: | G2G – Government to Government | ||||||
| Who may avail: | All Schools | ||||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||||
| Letter Request duly signed by the school head; and approved by the Schools Division Superintendent (indicating justification/reason of the request) (3 copies) | Division Office
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| Secure computation of special budget request to payroll unit/administrative unit including the list of personnel. | Division Payroll Services Unit
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| Certification of Non-availability of savings/funds Endorsement of the request to SDO
Check the availability of funds/savings. Endorsement letter from SDO to School addressed to SDO |
Budget Unit
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| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | SUBSTANTIVE COMPLIANCE COST | PROCESSING TIME | REQUIRED NO. OF SIGNATURES | PERSON RESPONSIBLE | |
| 1. Submits Letter Request duly signed by the school head; and approved by the Schools Division Superintendent (indicating | 1.1 Review, evaluate supporting documents | None | None | 30 minutes | School Head/School Personnel | ||
| 2. Secures computation of special budget request to payroll unit/administrative unit including the list of personnel. | 2.1 Prepare computation of SBR (Payroll/Administrative Unit) | None | None | 1 day | 1 | Division Payroll Services Unit | |
| 3. Submit Certification of Non-Availability of Savings | None | None | 1 day | Budget Officer/Senior Bookkeeper | |||
| 4. Checks the availability of funds/savings. | 4.1 Budget Officer III will review the availability of fund/savings. | None | None | 1 day | 2 | Budget Officer
School Division Superintendent
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| 5. Endorsement letter from SDO addressed to School | 5.1 Approval/Disapproval of Special Budget Request | None | None | 1 day | 1 | School Division Superintendent
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| 5.2 Release documents through the Records Section once approved. | None | None | 30 minutes | Budget Personnel | |||
| Total: | None | None | 4 day & 1 hour | 4 | |||
| REMARKS: Which parts are streamlined/ improved. Write in the column provided. | |||||||