A. Budget Unit
1. Processing of ORS
Obligation Request and Status (ORS) is a required document by commission on Audit for certification of allotment and obligation and for future adjustments of expense accounts. The Budget Office provides certification of availability of appropriation/allotment that has been made legally for the purpose. Program Implementers are being served in this process as they implement their Programs, Activities and Projects.
| Office or Division: | Budget Unit | |
| Classification: | Simple | |
| Type of Transaction: | G2G – Government to Government | |
| Who may avail: | DepEd Employees | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. ORS (1 Original Copies, 2
Photocopy) |
Accounting Unit | |
| 2. Disbursement Voucher (1 Original
Copies, 2 Photocopy) |
Accounting Unit | |
| Purchase Orders (pre-audited) | ||
| 1. AR/ATC (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 2. Other supporting documents (1
Original Copies, 2 Photocopy) |
Requesting Unit | |
| Biddings | ||
| 1. Notice of Award (1 Original
Copies, 2 Photocopy) |
BAC Secretariat | |
| 2. Signed Contract (1 Original
Copies, 2 Photocopy) |
Requesting Unit | |
| 3. Sub-AROs (1 Original Copies, 2
Photocopy) |
Requesting Unit/Budget | |
| 4. AR/ATC (1 Original Copies, 2
Photocopy) |
Requesting Unit | |
| Cash Advances for Travels | ||
| 1. Approved Travel Order (1 Original
Copies, 2 Photocopy) |
Requesting Unit | |
| 2. Memorandum (1 Original Copies,
2 Photocopy) |
Requesting Unit | |
| 3. Itinerary of Travel (1 Original
Copies, 2 Photocopy) |
Requesting Unit | |
| 4. AR/ATC (1 Original Copies, 2 Photocopy) | ||||
| Reimbursement of Travels | ||||
| 1. Approved Travel Order (1 Original
Copies, 2 Photocopy) |
Requesting Unit | |||
| 2. Memorandum (1 Original Copies,
2 Photocopy) |
Requesting Unit | |||
| 3. Itinerary of Travel (1 Original
Copies, 2 Photocopy) |
Requesting Unit | |||
| 4. Certificate of Appearance/Participation/Attendan ce (1 Original Copies, 2
Photocopy) |
Requesting Unit | |||
| 5. Certification of Travel Completed (1 Original Copies, 2 Photocopy) | Requesting Unit | |||
| 6. AR/ATC (1 Original Copies, 2
Photocopy) |
Requesting Unit | |||
| Cash Advances for school MOOE | ||||
| 1. Purpose of cash advance (1 Original Copies, 2 Photocopy) | Requesting Unit | |||
| 2. Letter request (1 Original Copies,
2 Photocopy) |
Requesting Unit | |||
| 3. WFP (1 Original Copies, 2 Photocopy) | ||||
| CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID | PROCESSI NG TIME | PERSON RESPONSI
BLE |
| 1.Forward to budget | 1.1. Receive the documents from the requesting party |
None |
2 minutes |
ADAS |
| 1.2. Review, analyze and verify the
documents |
None |
5 minutes |
ADAS/Budg et Officer III | |
| 1.3. Verify the availability of allotments |
None |
3 minutes |
Budget Officer III | |
| 1.4. Record and posting of entries in BMS |
None |
5 minutes |
ADAS |
|
| 1.5. Generate print-
out of ORS |
None | 2 minutes | ADAS | |
| 1.6. Certification by the Head of the Budget Unit or his authorized representative on the existence of |
None |
5 minutes |
Budget Officer III |
|
| available appropriation (Box B) | ||||
| 1.7. Certification by the Head of the Requesting Office or his authorized representative on the necessity and legality of charges to the appropriation/allo tment under his/her direct supervision (Box
A) |
None |
5 minutes |
Requesting Party |
|
| 1.8. Forward to Accounting Division |
None |
3 minutes |
ADAS I |
|
| TOTAL: | None | 30 minutes | ||