Issuance of School Forms, Certifications, and other School Permanent Records
This service pertains to issuance of pertinent school records, certifications and other credentials related to the learner that are in the custody of school that may be requested to for any legal purpose it may serve the requestor.
| Office or Division: | Schools | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government to Citizen (G2C) | ||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Requisition slip – 1 copy | Records Section/Registrar’s Office | ||||
| 2. Valid Identification Card – 1 original copy and 1 photocopy | Client | ||||
| 3. Authorization Letter–1 original copy for Authorized Personnel | |||||
| 4. Request letter addressed to the School stating the reason for the Request | |||||
| 5. Requisition slip given by School where the child is presently enrolled – For Certificate of Good Moral, Form 137 and/ or Form 138 | School where child is presently enrolled (Follow the DO 54 s, 2016 – Guidelines on the Request and Transfer of 2.Learner’s School Records) | ||||
| 6. Request slip given by DSWD – For Certificate of Enrollment needed in 4Ps | DSWD/Request from Parent/guardian | ||||
| 7. Affidavit of Loss – For duplicate copy of documents | Client | ||||
| 8. List of requirements from Local Civil Registrar – For Late Registration of Birth | Local Civil Registrar | ||||
| 9. List of requirements from DFA – For Passport Application | Department of Foreign Affairs | ||||
| 10.Proof of migration from the embassy – For Migration Purpose | Embassy of the country of destination | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1.Fill out requisition slip | 1.1. Provide client requisition slip | None | 5 minutes | Teacher- in Charge / Registrar’s Office Personnel | |
| 1.2.Check the form for completeness and search for the requested document. | None | 10 minutes | Teacher- in Charge / Registrar’s Office Personnel | ||
| 1.3.Print or photocopy/scan document | None | 5 minutes | Teacher- in Charge / Registrar’s Office Personnel | ||
| 1.4. Review and verify the document and certify true copy | None | 5 minutes | Teacher- in Charge / Registrar’s Office Personnel /Records Officer/ Admin Officer | ||
| 2. Receive the requested document and sign the logbook | 2.1 Release the document and ensure client signed the logbook upon receipt | None | 5 minutes | Teacher- in Charge/ Registrar’s Office Personnel/Records Officer/ Admin Office | |
| TOTAL: | None | 40 minutes | |||