Request for Personnel Records for Teaching/Non-Teaching Personnel
Teaching and non-teaching personnel or their authorized representatives may request the following documents for different purposes:
- Certificate of Compensation
- Certificate of Employment
- Certificate of Last Payment Received/Certificate of Oneness
- Certificate of No Benefits Received
- Service Record
- Certificate of Leave Credit Balance
- Certificate of Service Credit Balance
The steps in processing this service depend on whether the school has the authority to process the said request or would need to forward the request to the SDO.
For schools with authority to process the request directly:
| Office or Division: | School | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government to Government (G2G) Government to Citizen (G2C) |
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| Who may avail: | Active and retired/resigned DepEd teaching and non-teaching personnel | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Requisition slip – 1 copy | Admin Section | ||||
| 2. Valid ID of the requesting person and Authorized Person – original and photocopy | Client | ||||
| 3. Authorization Letter – 1 copy | Client | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Fill out requisition slip | 1.1. Check the request and retrieve the client data | None | 25 minutes | AO/Admin Assistant | |
| 1.2 Prepare the requested document for signature | None | 20 minutes | AO/Admin Assistant | ||
| 1.3 Sign the document | None | 5 minutes | AO/School Head | ||
| 1.4 Affix dry seal, if applicable | None | 5 minutes | AO/Admin Assistant | ||
| 2. Sign the logbook upon receipt of document | 2.1 Release document | None | 5 minutes | AO/Admin Assistant | |
|
TOTAL: |
None | 1 hour | |||
For schools that need to forward the request to SDOs:
| Office or Division: | School | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government to Citizen (G2C) Government to Government (G2G) |
||||
| Who may avail: | Active and retired/resigned DepEd teaching and non-teaching personnel | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Requisition slip – 1 copy | Admin Section | ||||
| 2. Valid ID of the requesting person and Authorized Person – original and photocopy | Client | ||||
| 3. Authorization Letter – 1 copy | Client | ||||
| 4. Transmittal letter from School Head | School | ||||
| Additional for Certificate of Leave Credit Balance (non-teaching) and Certificate of Service Credit Balance (teaching)
5. Accomplishment report duly signed by the grantee and concurred by the immediate supervisor (1 original copy) As applicable: |
School
COMELEC |
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| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Fill out requisition slip | 1.1. Check the request and retrieve the client data | None | 25 minutes | AO/Admin Assistant | |
| 1.2. Advise client of next steps, i.e. request will be forwarded to the SDO and SDO will provide document to school. School will inform the client when the document is available for release. | None | 15 minutes | AO/Admin Assistant | ||
| 1.3 Log and collate requests for SDO, prepare transmittal letter to be signed by school head | None | 1 day | AO/Admin Assistant | ||
| 1.4 Check and sign transmittal letter | None | 5 minutes | School head | ||
| 1.5 Forward the collated requests to SDO | None | once a week | AO/Admin Assistant/Aide | ||
| 1.6 Follow-up status of request with SDO | None | 2 days after submission | AO/Admin Assistant | ||
| 1.7 Upon advice of SDO, pick-up requested documents | None | once a week | AO/Admin Assistant/Aide | ||
| 2. Sign the logbook upon receipt of requested document | 2.1 Release document2 working days upon receipt of from SDO | None | 5 minutes | AO/Admin Assistant | |
| TOTAL: | None | 3 days, 30 minutes | |||