Issuance of School Clearance for different purposes
Clearances may be requested by clients for a number of purposes: for clearance from money or property accountability, leaves (maternity, terminal, vacation/sick leave), retirement, travel, or transfer to another school, etc. Schools use CSC Form 7 as the template for the issuance of clearances, and the number of signatories would depend on the purpose of leave applicable to the client. Note that not all kinds of leave requests require clearances.
| Office or Division: | School | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government to Citizen (G2C) Government to Government (G2G) | ||||
| Who may avail: | Active, Retired/Resigned DepEd Employees | ||||
| CHECKLIST OF REQUIREMENT | WHERE TO SECURE | ||||
| 1. Letter addressed to School Head (except for emergency leave) – 2 copies | Client | ||||
| 2. CSC Form 7 – 3 copies | School | ||||
| 3. Other requirements, depending on the purpose of the clearance | Client | ||||
| 4. Authorization Letter and ID – 1 copy (if applicable) | Client | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Submit complete requirements | 1.1 Review and decide on the request.
If approved, refer to the office issuing CSC Form 7. Otherwise, provide further details. |
None | 10 minutes | School Head/ Department Head | |
| 1.2 Issue CSC Form 7. | None | 5 minutes | Admin Officer/ HR-designate/ Personnel in-charge | ||
| 2. Fill out form and process clearance by visiting offices of applicable signatories | 2.1 Check applicant records and sign clearance | None | 15 minutes per signatory | Authorized signatory | |
| 3. Upon completion of required signatures, submit form to office that issued form | 3.1 Check form for completeness | None | 10 minutes | Admin Officer/ HR-designate/ Personnel in- charge | |
| 3.2. Provide receiving copy of CSC Form 7 and next steps, i.e. documents will be forwarded by the school to the SDO, SDO will provide feedback to the school | None | 5 minutes | Admin Officer/ HR-designate/ Personnel in- charge | ||
| 4. Acknowledge message from school | 4.1 Provide feedback to applicant upon receipt of SDO decision | None | 2 days upon receipt of SDO decision | Admin Officer/ HR-designate/ Personnel in- charge | |
|
TOTAL: |
2 days, 30 minutes | ||||
