Issuance of Foreign Personal Travel Authority
DepEd officials and employees may apply for travel authority (TA) for private trips purely for personal purpose and undertaken without cost to the government.
However, foreign scholarships/trainings sourced and pursued in their personal capacity need to be brought to the attention of the immediate supervisor or head of office before applying for TA.
Likewise, those who intend to study abroad may be required to comply with the required service obligation after the period of their leave.
Note that those who have pending administrative case/s, unliquidated / no clearance / non- compliance to reportorial requirement for any previous travel shall not be granted foreign personal TA.
| Office or Division: | Office of the Schools Division Superintendent (OSDS) | |
| Classification: | Simple | |
| Type of Transaction: | Government to Government (G2G) | |
| Who may avail: | DepEd officials and employees meeting the conditions for foreign personal travel as stated on DOs 043 and 046, s. 2022, specifically
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| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| One (1) original copy of filled out Travel Authority for Personal Travel Form with supporting documents (see below) | Annex D, DO 043, s. 2022
https://www.deped.gov.ph/wp- content/uploads/2022/10/DO_s2022_043- corrected-copy.pdf |
|
| One (1) original copy of written manifestation, noted by the Head of Office, that absence will not hamper the operational efficiency of the office | Client | |
| Certificate of No Pending Case | Legal unit with jurisdiction over the client | |
| CSC Form No. 6, s. 2020 (Leave Form) | Civil Service Commission (CSC) / Personnel unit with jurisdiction over the client | |
| Optional requirements:
– Draft Office Order (OO) designating an OIC, if applicable, so as not to hamper the day-to-day operations of the office |
Signing authority for OO designated by the Secretary | |
| – Study Leave of NTP (up to 6 months): Contract between the agency head or authorized representative and the employee concerned | Personnel unit with jurisdiction over the client | |
| – For leaves that exceed one month: CSC Form No. 7, s. 2017 (Clearance Form) | Civil Service Commission (CSC) / Personnel unit with jurisdiction over the client | |
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
| 1. Submit complete requirements to the SDO
a. School Head b. Office of the School Head – for Teaching and Non-Teaching Personnel in Schools c. Division Chiefs and below, including PSDS in SDOs |
1.1 Receive the documents and log on the database, route to Personnel Unit |
None |
10 minutes |
Records Unit |
| 1.2 Check documents for completeness and accuracy.
If there is no discrepancy in the documents submitted, forward to the Legal Unit. Otherwise, inform the client of discrepancies and wait for reply. |
None |
2 hours |
Personnel Unit |
|
| 1.3 Check if client has pending case, sign clearance as applicable, and return to Personnel Unit |
None |
2 hours |
Legal Unit |
|
| 1.4 Receive documents and prepare TA for signature |
None |
1 hour |
Personnel Unit |
|
| 1.5 Review documents for signature |
None |
2 hours |
Personnel Unit |
|
| 1.6 Countersign Form and TA and forward documents to OSDS |
None |
15 minutes |
Personnel Unit |
|
| 1.7 Review and sign the Form and TA |
None |
1 day |
SDS |
|
| 1.8 Return the documents to the Records unit |
None |
10 minutes |
OSDS |
|
| 1.9 Check the documents and forward to the Office of the Regional Director (ORD) |
None |
1 day |
Records Unit |
|
| 1.10 Receive and process request; return documents to OSDS |
None |
2 days |
ORD |
|
| 2. Receive requested document from the Records Unit | 2.1 Check documents received and process for release; release TA to intended recipient. |
None |
25 minutes |
Records Unit |
|
TOTAL |
None |
5 days |
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