PROCESSING OF APPLICATION FOR IMPLEMENTATION OF SENIOR HIGH SCHOOL IN EXISTING JUNIOR HIGH SCHOOLS AND INTEGRATED SCHOOLS.
This is open to all Public Junior High School and Integrated School applying for implementation of Senior High School.
| Office or Division: | School Governance and Operations Division | ||||||||
| Classification: | Highly Technical | ||||||||
| Type of Transaction: | G2G – Government to Government | ||||||||
| Who may avail: | Public Junior High School and Integrated School | ||||||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||||||
| • Annex C – 1 of DO No. 51, s. 2015 (Checklist of Documents)
• Annex D – 1 of DO No. 51, s.2015 (Evaluation Sheet) • Application Documents (1 Original Copy each Document) a. DepEd School Identification b. Letter-request for implementation of SHS program addressed to the SDS c. Certification signed by the SDS stating that no public SHS is offering the same SHS Track within the catchment area d. Implementation plan for the SHS program to include among others the following: i. Current and projected enrollment for five school years by grade level ii. Proposed budgetary requirements for its Personal Services, Maintenance and other Operating Expenses, and Capital Outlay iii. Operational Plan regarding curriculum and the instructional supervision of the proposed SHS iv. School Site Development Plan to include proposed school buildings as needed e. Justification by the SDS, in case will offer the same SHS Track f. Certification signed by the School Head, duly attested by the SDS on the excess classrooms, tables, chairs and other resources to be used for the implementation of SHS g. Inventory of Learning Resources prepared by the School Property Custodian, as validated by the Schools Division Office h. Updated Personal Services Itemization and Plantilla of Position of the Concerned School i. Updated Status Report with regard to the school’s existing crucial resources j. Map, preferably drawn to scale showing the vacant lot where the proposed SHS classroom/school building will be constructed, duly certified by the City/Municipal Engineer k. List of prospective enrollees in SHS per Track and Strand indicating their: i. Names ii. Learner Reference Number (LRN), where applicable iii. Ages iv. Addresses v. School names and DepEd School ID where they are currently or previously enrolled l. Justification signed by the SDS, in case the required minimum enrollment and/or number of tracks are not satisfied m. List and types of establishments and industries in the community, as attested by the DTI, DOLE or Municipal Planning Officer n. Certification from the SDS that the track(s) and strand(s) to be offered are aligned with the Local Development Plan, as evident in the list provided by the Municipal Mayor and decided upon by the Regional Director, SDS, and Division Planning Officer and the School Head concerned o. Result of internal survey done with the prospective enrollees p. List of Tracks and Strands to be offered, duly signed by the RD or SDS, Planning Officer and School Head q. MOA executed between the SDS and the and able partners to provide sufficient venues for immersion for all SHS learners r. Immersion Deployment Plan |
SGOD Office, EPS II – SMME
SGOD Office, EPS II – SMME
Client Client
DepEd SDO
Client
DepEd SDO
Client
Client
SDO Budget Office
Client
Office of the Municipal Engineer
Client
DepEd SDO
Office of the Municipal Planning Officer
DepEd SDO
Client
DepEd SDO
Client
Client |
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| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | SUBSTANTIVE COMPLIANCE COST | PROCESSING TIME | REQUIRED NO. OF SIGNATURES | PERSON RESPONSIBLE | |||
| 1. Submit the complete application documents | 1.1 Receive from school and forward to SGOD – SMME | None |
None
|
1 hour | One | Record Officer | |||
| 1.2 Review the documentary requirements
1.3 If 100% compliant 1.4 Yes – Refer to DREC for evaluation 1.5 No – Return to school the documentary requirements |
None |
None
|
3 days | One | SEPS – SMME | ||||
| 1.6 Conduct of evaluation/ validation of documents and facilities | None | None | 9 days | Seven | DREC | ||||
| 1.7 If 100 % compliant
1.8 Yes – proceed to preparation of endorsement 1.9 No – Notify the school for found deficiencies |
None |
None
|
3 days | One |
SEPS – SMME |
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| 1.10 Approve the endorsement to the RO | None |
None
|
1 days | One |
SDS |
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| 1.11 Conduct of onsite inspection and validation of facilities | None | None | 60 days | Three |
Regional Inspectorate Team
|
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| 1.12 Approval of the Endorsement for the implementation of SHS | None | None | 5 days | one |
Regional Director
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| 1.13 Receive the approved endorsement from the Regional Office | None | None | 1 hour | one | Record Officer
|
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| 1.14 Forward the received endorsement to SGOD | None | None | 1 days | one | Record Officer
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| 1.15 Return the approved endorsement to school | None | None | 3 days | one | EPS II – SMME
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| Total: | 2 months, 15 days and 2 hours | ||||||||
| REMARKS: Which parts are streamlined/ improved. Write in the column provided. | |||||||||