APPLICATION OF ISSUANCE OF AGENCY CODE FOR HIGH SCHOOL CLASSIFIED AS NON- IMPLEMENTING UNIT TO HIGH SCHOOL CLASSIFIED AS IMPLEMENTING UNIT
Pursuant to DepEd Order No.40 s 2014, these service disseminates to Non-Implementing Unit-Secondary Schools the revised guidelines for the conversion of High School classified as Non-Implementing Unit into a High School classified as Implementing High School with Fiscal Autonomy. A High School without fiscal autonomy may be converted into an Implementing Unit subject to criteria set on the the Dep Ed Order. The systems and procedures shall be used as guide by Division Office to ensure that schools to be converted are in accordance with Dep Ed quality standards to enhance the delivery of basic education.
| Office or Division: | Finance Services Budget Unit | ||||||
| Classification: | Complex | ||||||
| Type of Transaction: | G2G – Government to Government | ||||||
| Who may avail: | Secondary Schools | ||||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||||
| School’s latest and updated PSIPOP. (Please attach true copy of the appointment paper of the “current principal” (5 original copies) | Personnel Unit | ||||||
| Designation of documents duly signed by the School Head (5 copies) | School | ||||||
| Certificates of Training attended by the appointed financial staff related to financial management. Certified True Copy); and kindly attach the certified true copy of appointment papers of financial staffs) (5 copies) | School
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| Certification of the School head as to capability of the schools to comply with the submission of financial reports to oversight agencies such as COA, DBM,NEDA, House of Representatives, etc. (Certified by the Schools Division Superintendent) (5 copies) | School | ||||||
| Copy of the current GAA where appropriation of the school is reflected. EBEIS data on enrolment per grade level for the current school per year. | Budget Unit
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| Letter Request from the School Head addressed to SDO | School | ||||||
| Endorsement letter from the SDO to Regional Office; (3 copies) | Division Office | ||||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | SUBSTANTIVE COMPLIANCE COST | PROCESSING TIME | REQUIRED NO. OF SIGNATURES | PERSON RESPONSIBLE | |
| 1. Submit application/ supporting documents indorsed by School Head | 1.1 Review, evaluate and print-out PSIPOP Plantilla of School | None
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None
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30 minutes | 2 | School Head
Budget/ Personnel Unit
Schools Division Superintendent |
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| 2. Submit Designation of documents duly signed by the School Head | 2.1 Review and evaluate supporting documents | None
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None
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15 minutes | School Head
Budget Personnel
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| 3. Submits Certificates of Training attended by the appointed financial staff related to financial management. Certified True Copy); and kindly attach the certified true copy of appointment papers of financial staffs) | 3.1 Review and evaluate supporting documents | None
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None
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10 minutes | School Head
Budget Personnel
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| 4. Submits Certification of the School head as to capability of the schools to comply with the submission of financial reports to oversight agencies such as COA, DBM,NEDA, House of Representatives, etc. (Certified by the Schools Division Superintendent) | 4.1 Review and evaluate supporting documents | None
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None
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30 minutes | 1 |
Schools Division Superintendent
Budget Personnel
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| 5. Submits copy of the current GAA where appropriation of the school is reflected. EBEIS data on enrolment per grade level for the current school per year. | 5.1 Review and evaluate supporting documents | None
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None
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1 day | 2 | Planning Officer
Schools Division Superintendent
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| 6. Submits Letter Request from the School Head addressed to SDO | 6.1 Reviewed and evaluated supporting all documents | None
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None
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1 day | School Head | ||
| 7. Secures endorsement letter from the SDO to Regional Office | 7.1 SDS Signs the Endorsement Letter and forwarded to Regional Office | None
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None
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1 day | 1 | School Head
Schools Division Superintendent |
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| 8. Secures Endorsement letter from the SDO to Regional Office; (3 copies) | 8.1 Approval / Signature of Regional Director and Forward to Central Office for approval. | None
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None
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1 week | 2 | Schools Division Superintendent
Regional Director
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| 8.2 Release documents through the Records Section once approved. | None
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None
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30 minutes | Budget Personnel | |||
| Total: | None | None | 11 days, 1 hour & 55 minutes | 8 | |||
| REMARKS: Which parts are streamlined/ improved. Write in the column provided. | |||||||