Application for Senior High School (SHS) Additional Track/Strand
The Schools Division Office is authorized to evaluate, process, and validate the complete documentary requirements of private schools applying for additional SHS track/strand.
| Office or Division: | SGOD – School Management, Monitoring and Evaluation | |||
| Classification: | Highly Technical | |||
| Type of Transaction: | Government to Business (G2B) | |||
| Who may avail: | Any private schools | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| A. Application for DepEd Permit to Operate/Recognition | ||||
| 1. Application documents (1 original and each document) | School Applicant | |||
| · Letter of intent addressed to the Regional Director thru the Superintendent | ||||
| · Board Resolution | ||||
| · Feasibility Study Philosophy and Goals of the course – Demand for the graduates – Prospective learners – Existing schools offering one same course within the community | ||||
| · Articles of Incorporation and By- Laws | ||||
| · Copy(ies) of Transfer Certificate(s) of Title of the school site | ||||
| · Location of school in relation to its environment | ||||
| · Campus development and landscaping plans | ||||
| · Document(s) of Ownership of school building(s) | ||||
| · Certificate of Occupancy of school building(s) | ||||
| · Pictures of school building(s), classrooms, laboratories, libraries, medical and dental facilities, canteens, etc. | ||||
| · Proposed budget for the succeeding school year approved by the Board of Trustees/Directors | ||||
| · List of school administrators (president, vice- president, deans, department heads) | ||||
| · List of academic-non teaching personnel (registrar, librarian, guidance counselor, researcher) | ||||
| · List of athletic facilities, equipment, supplies and materials (to be certified by the school head) | ||||
| · School bond | ||||
| · Copy of retirement Plan registered with the Securities and Exchange Commission | ||||
| · Copy of Latest Financial Statement of the school certified by an independent CPA | ||||
| · Proposed Curriculum | ||||
| · Proposed tuition and other school fees | ||||
| · List of New Teaching/Academic Staff for the Course(s) program(s) applied for | ||||
| · List of laboratory facilities, equipment, furniture, supplies and materials classified by subject area, (to be certified by the school head) | ||||
| · List of library holdings (to be certified by the school head) | ||||
| · Inspection and Application Fees | ||||
| B. SHS New Application or Additional Track/Strand | ||||
| 1. Application documents (1 original of each documents) | School Applicant | |||
| · Letter of intent addressed to the Regional Director thru the Superintendent | ||||
| · Board Resolution certified by the secretary and approved by the Board of Directors/ Board of Trustees (Purpose, School year of intended operation, SHS Curriculum for the track/s and strand/s to be offered) | ||||
| · Certificate of Recognition of any of the following: (a) Secondary Education Program – DepEd; (b) Training Program –TESDA; (c) Highest Education Program –CHED; (d) Others: FAAP recognize accrediting agencies, Asia Pacific Accreditation and Certification Commission (APACC) | ||||
| · Proposed Tuition and other fees | ||||
| · Proposed School Calendar | ||||
| · Proposed list of academic and non-academic personnel: (a) Qualifications; (b) Job Descriptions; (c) Teaching Load; (d) Number of Working Hours Per Week; (e) Certificate from Recognized National / International Agencies (TESDA, ABA, and Others) | ||||
| · Curriculum Offering: Academic, Tech-Voc, Arts and Design, Sports | ||||
| · Minimum program requirements for the SHS tracks/strands: (a) Instructional Rooms; (b) Laboratories: (Computer, Science (for STEM, minimum of 3 laboratories), Workshop Room/ Studios); (c) Athletic Facilities; (d) Learners’ Resource Center or Library; (e) Internet Facilities; (f) Ancillary Services | ||||
| · A copy of Memorandum / Memoranda of Agreement/ Memorandum of Understanding for partnership arrangements relative to the SHS Program Implementation. These arrangements may include: (a) Engagement of stakeholders in the localization of the curriculum; (b) Work Immersion; (c) Apprenticeship; (d) Research; (e) Provision of equipment and laboratories, workshops, and other facilities; (f) Organization of career guidance and youth formation activities; (g) others | ||||
| · Additional requirements for Category D: (a) Articles of Incorporation and By-Laws for Private Schools only; (b) Documents of ownership of school sites under the name of the school, or Deed of Usufruct; (c) Proposed Annual Budget and Annual Expenditures | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit the complete documentary requirements to the SDO | 1.1. Receive, stamp, and input in the Data Tracking System the application from the school and forwards to SGOD-SMM&E Section | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) |
| 1.2. Forward documents to SGOD Chief and route to designated/in-charge for Private School | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) SGOD Chief/ SGOD Staff | |
| 1.3. Process, evaluate the documentary requirements and prepares Indorsement | None | 5 days | SMM&E (In charge of Private School)/ Alternate focal | |
| 1.4. Secure the signature of the SDS for the indorsement. | None | 1 day | SDS | |
| 1.5. Refers to the Records Unit and release to Regional Office for their appropriate action | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) | |
| TOTAL: | None | 6 days and 30 minutes | ||