Request for Correction of Entries in School Records
This process covers the rectification of personal information in scholastic records. It is a remedy for any student whose school records contain error/s which is/are purely typographical in nature, and which can be corrected by the issuance of a Resolution directing the correction of such error/s.
| Office or Division: | Legal Unit | ||||
| Classification: | Simple | ||||
| Type of Transaction: | G2G – Government To Government; G2C- Government to Citizen | ||||
| Who may avail: | ALL | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Application indicating the entry/entries to be corrected ( 1 original copy) | Requesting party | ||||
| 2. Certificate of Live Birth issued by Philippine Statistics Authority (1 original, 1 photocopy) | PSA | ||||
| 3. Certified true copy of Form 137 or FS 9 | School | ||||
| or Diploma whichever is applicable (1 original, 1 photocopy) | |||||
| 4. Affidavit of Two Disinterested Persons applicable (1 original, 1 photocopy) | Affiants | ||||
| 5. Other documents that may be required by the Attorney III of the Division Office in order to prove the application | Requesting party | ||||
| 6. Authorization Letter or Special Power of Attorney (if the application is filed by the person other than the owner of the record | Requesting party | ||||
| 7. Data Privacy Consent Form | Legal Unit | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSI BLE | |
| 1. Submit all the required documents and fill out the application form for Correction of Entries in the School Records with consideration to Data Privacy Act | 1.1 Receives and records to DTS and/or logbook then forward to SDS for appropriate action. | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) SDS Legal Unit personnel/ Legal Officer Legal Officer | |
| 1.2 Refers the documents to Legal Unit | None | 10minute s | |||
| 1.3 Check the completeness of all the requirements then prepare the Resolution for correction | None | 1 day | |||
| 1.4 Forward to SDS for signature | None | 5 minutes | |||
| 1.5 A signed Resolution will be issued by the SDS to the public or private school to change the entries in the school records of the applicant. Then forward to Records Section for releasing of document., | None | 1 day | SDS/ SDS Staff | ||
| 1. Receive a copy of the Order | 1.1. Release a copy of the Order to the applicant and to the concerned school | None | 10 minutes | Records/ Releasing In- Charge/Admin Staff | |
| TOTAL: | None | 2 days and 35 minutes | |||