Processing of Appointment (Original, Reemployment, Reappointment, Promotion and Transfer)
This service involves the preparation of appointment papers of newly-hired, promoted, reemployed, reappointed or transferred employees.
| Office or Division: | Personnel Unit | |||
| Classification: | Simple | |||
| Type of Transaction: | Government to Government (G2G) | |||
| Who may avail: | New entrants SDO employees | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| 1. Acknowledgement of published Items (1 photocopy) | Personnel Unit | |||
| 2. Publication –CSC Form No. 9 (Revised 2018) received by CSCFO (1 photocopy) | Personnel Unit | |||
| 3. Checklist of Common Requirements (1 original) | Personnel Unit | |||
| 4. Appointments Processing Checklist (1 original) | Personnel Unit | |||
| 5. Appointment Form CS Form No. 33-A (Revised 2018) (3 original, 1 photocopy) | Personnel Unit | |||
| 6. Certificate of Availability of funds (3 original, 1 photocopy) | Personnel Unit | |||
| 7. 4. Oath of Office –CS Form No. 32 (Revised 2018) (3 original, 1 photocopy) | Personnel Unit | |||
| 8. 5. Certificate of Assumption to Duty –CS Form No. 4 (Series of 2018) (3 original, 1 photocopy) | Personnel Unit | |||
| 9. Clearance-CS Form 7 (3 original, 1 photocopy) except for original and reemployment | Personnel Unit | |||
| 10. Position Description Form-DBM-CSC Form No. 1 (Revised version No. 1 s. 2017) (3 original, 1 photocopy)) | Personnel Unit | |||
| 11. Approved Rank list (3 photocopy) – except for Reappointment as Provisional, Permanent and transfer | Personnel Unit | |||
| 12. Summary Profile and Evaluation Report of Candidate (3 photocopy) – except for Reappointment as Provisional, Permanent and transfer | Personnel Unit | |||
| 13. Duly accomplished CSC Form 212 (Revised 2017) –Personal Data Sheet (3 original) | Appointee | |||
| 14. Work Experience Sheet (3 original) | Appointee | |||
| 15. Certified true copy of Original Transcript of records (3 photocopy) | Emanating School | |||
| 16. Authenticated copy of PRC Board rating/ CSC Eligibility (1 original, 2 photocopy) – except for Reappointment as Provisional | PRC or CSC | |||
| 17. Certified true copy of Professional Regulation Commission (PRC) Identification card –if applicable (3 photocopy) –except for Reappointment as Provisional | PRC | |||
| 18. Latest Approved Appointment (3 photocopy) –except for Original and reemployment | Appointee | |||
| 19. Performance Rating (3 photocopy) – except for Original and reemployment | Appointee | |||
| 20. Medical Certificate –CS Form No. 211 (Revised 2017) (1 original, 2 photocopy) | Accredited Health Care Facility | |||
| 21. Results of Medical Exam and Laboratory test (3 photocopy) -except for promotion, reappointment and transfer | Accredited Health Care Facility | |||
| 22. NBI Clearance (3 photocopy) –except for promotion, reappointment and transfer | NBI | |||
| 23. PSA Birth Certificate (3 photocopy)- except for promotion, reappointment andtransfer | PSA | |||
| 24. Marriage Certificate –if applicable (3 photocopy) – except for promotion, reappointment and transfer | PSA | |||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit all documentary requirements | 1.1. Receives and checkfor the completenessof the submitted requirements for appointment | None | 15 minutes |
Personnel Unit |
| 1.2. Prepare Appointment paper (CS Form No. 33- A), Position Description Form (CSForm No. 1), Oath of Office (CS Form No. 32), Assumption to Duty (CS Form No. 4), Certificate of Availability of funds, Appointments Processing checklist, Checklist of common requirements, Publication and Acknowledgement of published items | None | 30 minutes | ||
| 1.3.Forward to Immediate Superior the Position Description Form (PDF) for signature | None | 5 minutes | ||
| 1.4. Forward to Accountant the Certification of availability of funds for signature | None | 5 minutes | ||
| 1.5.Forward to authorized signatories to sign on the certifications at the back of the appointment (CS Form No. 33-A) | None | 10 minutes | ||
| 1.6.Approve Appointment- CS Form No. 33-A, Certification of Availability of funds, Oath of Office CS Forms No. 32, and attest at the back of the Personal Data Sheet- CS Form 2121 and SALN | None | 5 minutes | ||
| 2. Appointee receives a copy of the signed appointment (CS Form No. 33-A | 2.1 Furnish appointee with a copy of his/her appointment for submission to CSCFO, ensure that appointee acknowledges receipt of a photocopy of said appointment | None | 5 minutes | |
| TOTAL: | None | 1 hour and 15 minutes | ||