Issuance of Special Orders for Graduation of Private School Learners
The Division Office is authorized to evaluate and process the complete documentary requirements for Special Order (SO) application of private schools with Provisional Permits to Operate in School Year or prior to the School Year (SY) for the graduation of qualified Grade 12 learners.
| Office or Division: | SGOD – School Management, Monitoring and Evaluation | |||||
| Classification: | Highly Technical | |||||
| Type of Transaction: | Government to Business (G2B) | |||||
| Who may avail: | Any private school with graduating students (Grade 12) | |||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||||
| 1. Application documents (1 original and each document) · Letter of intent addressed to the Regional Director thru the Schools Division Superintendent · List of Qualified Graduates (per track/ strand/ specialization) · Accomplished Special Order Form · Original Form 137-A (SHS Student Permanent Record) · Form IX (SHS Graduation Form) · Original Form 137-A (JHS Student Permanent Record) · Birth Certificate (PSA) | School Applicant | |||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | ||
| 1. Submit the complete documentary requirements to the SDO | 1.1. Receive, stamp, and input in the Data Tracking System the application from the school and forward to SGOD- SMM&E Section | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) | ||
| 1.2. Forward documents to SGOD Chief and routes to designated/in-charge for Private School | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) SGOD Chief/ SGOD Staff | |||
| 1.3. Process, evaluate the documentary requirements and prepares Indorsement | None | 5 days | SMM&E (In charge of Private School)/ Alternate focal | |||
| 1.4. Secure the signature of the SDS for the indorsement. | None | 1 day | SDS | |||
| 1.5. Refer to the Records Unit and release to Regional Office for their appropriate action | None | 10 minutes | Admin Officer IV/ Admin Staff (Records) | |||
| TOTAL: | None | 6 days and 30 minutes | ||||
Note: Complete substantial and official documents should be submitted in order to process the requests. Otherwise, request will be denied due to lack of document, and it cannot be processed.