Certification, Authentication, Verification (CAV)
Official and formal processes and acts of checking, reviewing, and certifying to the genuineness and veracity of available academic school records of a learner duly performed by the DepEd and the DFA pursuant to existing arrangements by the said Departments; and shall be issued to the applicant only for the following applicable purposes required by DFA: (a)Employment abroad; (b)Seaman’s Book /Seafarer’s Registration Certificate; (c)Migration abroad; (d)Student visa; (e)Tourist visa; (f)Fiancé visa; (g)Descendant’s visa; (h)Reimbursement of education allowance / tuition feed of children of Overseas Filipino Workers (OFW); (i)Such other purposes as maybe required inwriting by the DFA. Service is in accordance with DO no 48, s. 2017
| Office or Division: | Records Unit | |||
| Classification: | Complex | |||
| Type of Transaction: | Government to Citizen (G2C) | |||
| Who may avail: | Graduates/learners from defunct private schools and ALS/PEPT passers in the Division Level | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| High School/Elementary Graduates: 1. CAV Form 2 – School Referral Form (SRF) 2. Certificate of Enrollment/ Completion/ Graduation – CAV Form 4 (1 original and 2 photocopies) 3. Diploma (1 Original and 2 certified true copies certified by the School Head) 4. PSA Birth Certificate Copy (1 Original and 2 photocopies) 5. List of Graduates certified correct by authorized official (1 original and 2 photocopies) 6. Latest passport size ID Pictures (2 copies) 7. Valid ID 8. Authorization Letter (If the requesting party is not the record owner) (1 original copy) 9. Valid Special Power of Attorney (SPA) for the authorized representative (1 original copy) | School Attended School Attended School Attended Client School Attended Client Requesting Person and/or Authorized Person Requesting Person | |||
| Additional Requirement for Undergraduates: 10. Student Permanent Record (Form 137) (1 Original and 2 photocopies certified by the School Head/ Records Custodian/ Registrar) 11. Transmittal (1 Original and 2 photocopies certified by the School Head) | School Attended School Attended | |||
| Additional Requirements for Graduates from private schools: 12. Special Order (1 Original and 2 photocopies certified by the School Head) | School Attended | |||
| Graduate and undergraduate from public schools: 1. List of Approved CAV Request – CAV Form 6, CAV Form 14, CAV 14 (1 original and 2 photocopy) 2. Request Form for ALS & PEPT Result Rating – CAV Form 10 (1 original and 2 photocopies) 3. Indorsement from School Division – CAV Form 13 (1 original and 2 photocopies) 4. Diploma (1 Original and 2 certified true copies certified by the School Head) 5. ALS Accreditation & Equivalency Test Result (for ALS) (1 original and 2 certified true copies) 6. PEPT Test Result Rating (1 original and 2 certified true copies) 7. PSA Birth Certificate Copy (1 Original and 2 photocopies) 8. Latest Passport size ID picture (2 copies) 9. Documentary Stamp 2 pcs | School Attended (for CAV form 6) Division Office (for CAV form 14) School Attended/ BEA Division Office School Attended Division Office Division Office/BEA Client Client BIR | |||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submits request and completely fill- out the CAV Application Form from the Records | 1.Receives and checks the completely filled out CAV application form and all supporting documents of the client. Verify if authenticated by school principal | None | 10 minutes | Administra tive Staff (Records) |
| 1.2 Assigns specific CAV number and print 2 copies of CAV certificates; 1 original to be send off to the applicant and one for Filing | None | 10 minutes | Administra tive Staff (Records) | |
| 2. Verify the accuracy of the data encoded to the CAV certificate then return to the processor | 2.1 Attach picture, documentary stamp and dry seal then present it to the client for final verification | None (Docume ntary stamp is available at BIR offices) | 10 minutes | Administra tive Staff (Records) |
| 2.2 Forward printed CAV to Records Section then to be signed by the Chief Admin Officer | None | 15 minutes | Administra tive Staff (Records) | |
| 2.3 Scan and send the CAV certificate and the attached Academic School Records address. While sending, seal the CAV certificate in a brown envelope and paste the DFA Authentication section addresses at the back. | None | 10 minutes | Administra tive Staff (Records) | |
| 3. Receive the completed CAV documents | 3.1 Inform client of steps to avoid tampering or forging any of the documents subject for the CAV.The DFA shall honor documents hand- carried by the applicant only when the scanned copy of the same have been properly received in advance by the DFA then release it to the client | None | 10 minutes | Administra tive Staff (Records) |
| TOTAL: | None | 1 hour, 5 minutes | ||