Issuance of Government Permit, Renewal, Recognition of Private Schools
This service is to process requests for government permit, renewal and recognition of operations of private schools.
| Office or Division: | School Management, Monitoring & Evaluation (SMM&E) Section | ||||
| Classification: | Highly Technical Transaction | ||||
| Type of Transaction: | Government to Citizen (G2C)Government to Business (G2B) | ||||
| Who may avail: | Private Schools | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Board Resolution: Must be certified by the Corporate Secretary (for new/recognition) | School applicant | ||||
| 1 copy of notarized comprehensive Feasibility Study(for new/recognition) | School applicant | ||||
| 1 copy of application letter stating the nature of Government Permit being applied for(being renewed), or stating intent for recognition | School applicant | ||||
| 1 copy of Articles of Incorporation and By-Laws duly registered with the Security and Exchange Commission (SEC). (for new/recognition) | SEC | ||||
| 1 copy of Copy/ies of Transfer Certificate of Title of school sites (for New/Government Recognition) | School applicant | ||||
| Documents of ownership of school building(s) (for new/recognition) | School applicant | ||||
| 1 copy of Certificate of Occupancy signed by proper authorities (for new/recognition) | School applicant | ||||
| 1 copy of Class program of the classes offered (for new/recognition) | School applicant | ||||
| 1 copy of Qualitative Evaluation Processing Sheet ( for SHS application) | Provided by the EPS/In-charge of Private Schools | ||||
| School Bond (for new/recognition) | To be provided by the RO to the client | ||||
| Latest Enrolment Data (for renewal) | Client/from the Division planning Officer | ||||
| Copy of the Updated Government PTO (for renewal) | School applicant | ||||
| Ocular Inspection Report (for new/recognition/renewal) | Provided by the SMM&E (In charge of Private Schools | ||||
| Endorsement from the Schools Division Superintendent (for new/recognition/renewal) | Provided by the SMM&E (In charge of Private Schools | ||||
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Submit all the documentary requirements (printed or electronic) for pre-validation purposes thru Records Section | 1.1. Receive and record the documents thru DTS/ Logbook with assign tracking number, then forward to SGOD Chiefs | None | 10 minutes | Admin Officer IV/Admin Staff (Records) | |
| 1.2. Receive documents by SGOD Chief and route to designated/in-charge for Private School | None | 10 minutes | SGOD Chief/SGOD Staff | ||
| 1.3. Process and evaluate the documentary requirements received | None | 5 days | SMM&E (In charge of Private School)/ Alternate focal | ||
| 1.4. Conduct onsite validation to school applicant. | None | 3 days | Senior Education Program Specialist(SMM&E) Education Program Supervisor (CID& SGOD) PSDS (CID) Division Engineer (if available) | ||
| 1.5. Conduct post- conference regarding the results of the inspection and prepare reports. | None | 2 hours | Senior Education Program Specialist(SMM&E) Education Program Supervisor (CID& SGOD)/ PSDS (CID)/ Division Engineer (if available) | ||
| 2. School applicant acknowledge the results of validation and inspection | 2.1. Inform the school applicant of the result of validation and inspection | None | 1 hour | Senior Education Program Specialist(SMM&E) Education Program Supervisor (CID& SGOD) PSDS (CID)/ Division Engineer (if available) | |
| 3. Submit the lacking documents if any or comply with the monitoring tool/checklist of requirements | 3.1. Receive the lacking documents/ prepare the endorsement to Regional Office | None | 1 day | Education Program Specialist II (SMM&E) Senior Education Program Specialist (SMM&E) | |
| 3.2. Secure the signature of the SDS for indorsement. | None | 1 day | SDS | ||
| 3.3. Release and forward documents to Regional Office for their appropriate action | None | 1 hour | Admin Officer IV/Admin Staff (Records) | ||
| 4. Receive the information thru email/SMS that status of application has been forwarded to RO | 4.1. Inform the school applicant that the application has been forwarded to RO | None | 15 minutes | Education Program Specialist II (SMM&E) Senior Education Program Specialist (SMM&E) | |
| TOTAL | None | 10 days, 4 hours, 35 minutes | |||