Processing Of ORs
Obligation Request and Status (ORS) is a required document by commission on Auditfor certification of allotment and obligation and for future adjustments of expense accounts.
The Budget Office provides certification of availability of appropriation/allotment that has been made legally for the purpose.
Program Implementers are being served in this process as they implement their Programs, Activities and Projects.
| Office or Division: | Budget Unit | |
| Classification: | Simple | |
| Type of Transaction: | Government to Government (G2G) | |
| Who may avail: | DepEd Employees | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. ORS (1 Original Copies, 2 Photocopy) | Accounting Unit | |
| 2. Disbursement Voucher (1 Original Copies, 2 Photocopy) | Accounting Unit | |
| Purchase Orders (pre-audited) | ||
| 1. AR/ATC (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 2. Other supporting documents (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| Biddings | ||
| 1. Notice of Award (1 Original Copies, 2 Photocopy) | BAC Secretariat | |
| 2. Signed Contract (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 3. Sub-AROs (1 Original Copies, 2 Photocopy) | Requesting Unit/Budget | |
| 4. AR/ATC (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| Cash Advances for Travels | ||
| 1. Approved Travel Order (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 2. Memorandum (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 3. Itinerary of Travel (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 4. AR/ATC (1 Original Copies, 2Photocopy) | ||
| Reimbursement of Travels | ||
| 1. Approved Travel Order (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 2. Memorandum (1 Original Copies,2 Photocopy) | Requesting Unit | |
| 3. Itinerary of Travel (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 4. Certificate of Appearance/Participation/Attendance (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 5. Certification of Travel Completed(1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 6. AR/ATC (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| Cash Advances for School MOOE | ||
| 1. Purpose of cash advance (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 2. Letter request (1 Original Copies, 2 Photocopy) | Requesting Unit | |
| 3. WFP (1 Original Copies, 2Photocopy) | ||
|
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME |
PERSON RESPONSIBLE |
|
1.Forward to budget | 1.1. Receive the documents from the requesting party |
None |
2 minutes | Jeffrey Torre – Budget Unit |
| 1.2.Review, analyze and verify the documents |
None |
5 minutes | Aeron Lariosa – Budget Unit | |
| 1.3. Verify the availability of allotments |
None |
3 minutes | Alpha Joy Razon – Budget Unit | |
| 1.4. Record and posting of entries in BMS |
None |
5 minutes | Aeron Lariosa – Budget Unit | |
| 1.5. Certification by the Head of the Budget Unit or his authorized representative on the existence of available appropriation (Box B) |
None |
5 minutes | Alpha Joy Razon – Budget Unit | |
| 1.6. Certification by the Head of the Requesting Office or his authorized representative on the necessity and legality of charges to the appropriation/allotment under his/her direct supervision (Box A) |
None |
5 minutes |
Requesting Party | |
| 1.7. Forward to Accounting Division |
None |
3 minutes |
Requesting Party | |
| TOTAL: | None | 30 minutes |
| |