Issuance of Foreign Official Travel Authority
DepEd officials and employees may apply for travel authority for the these foreign official travels:
- International conferences/meetings to which the Philippine government has commitments or to undertake official missions/assignments which cannot be assigned to government officials posted abroad;
- Scholarships, fellowships, trainings, and studies abroad which are grant-funded or undertaken at minimal cost; and
- Invitations for speaking engagements or receiving of awards from foreign governments/ institutions or international agencies/organizations as defined under international law, whether fully or partially funded by the government, upon endorsement to the Department of Foreign Affairs.
Note that travel authority shall not be issued for the following officials and employees:
- With pending administrative case;
- Will retire within one year from the date of the foreign official travel;
- Whose previous travel has not been liquidated and cleared;
- Who has not yet complied with reporting requirement/s for any previous travel.
| Office or Division: | Office of the Schools Division Superintendent (OSDS) | |
| Classification: | Simple | |
| Type of Transaction: | Government to Government (G2G) | |
| Who may avail: | DepEd officials and employees meeting the conditions for foreign personal travel as stated on DOs 043 and 046, s. 2022, specifically • Requests from schools as recommended by the School Head • School Heads • Requests from Division Chiefs and below, including Public Schools District Supervisors (PSDS), in Schools Division Offices (SDOs) | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. One (1) original copy of filled out Travel Authority for Official Travel Form with supporting documents (see below) | Annex A, DO 043, s. 2022 https://www.deped.gov.ph/wp- content/uploads/2022/10/DO_s2022_043- corrected-copy.pdf | |
| 2. One (1) original copy of the signed invitation addressed to the requesting party | Inviting foreign government/institution or international agency/organization | |
| 3. One (1) original copy of Itinerary of Travel | ||
| 4. One (1) original copy of Written justification, addressed to the Approving Authority, to be noted by the Recommending Authority, explaining the minimum conditions for authorized official travel stated above and why alternatives to travel such as all forms of communication, (e.g. teleconferencing/ videoconferencing, submission of briefs/ position papers) are insufficient for the purpose. | Client | |
| 5. One (1) original Certificate of No Pending Case | Legal unit with jurisdiction over the client | |
| 6. One (1) copy of approved Completed Staff Work (CSW) | International Cooperation Office / Client | |
| 7. One (1) copy of Estimated Travel Cost | ||
| 8. One (1) copy of Work and Financial Plan | Client’s office | |
| Optional requirements: – If applying for Cash Advance (CA): Original certification that previous CA has been liquidated | Accounting unit with jurisdiction over the client | |
| – For Teachers in the Exchange Visitor Program of the US Government: a. TA signed by the Secretary b. Clearance Certificatec. Copy of the Registration Sticker | Office of the Secretary Regional Office Commission on Filipino Overseas | |
| – For Division Chiefs and higher, a draft Office Order (SO) designating an OIC, if applicable, so as not to hamper the day-to-day operations of the office | Signing authority for OO designated by the Secretary | |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit complete requirements to the SDO | 1.1 Check the documents received, process for release to the Personnel Unit | None | 10 minutes | Records Unit |
| 1.2 Receive documents and prepare TA for signature | None | 5 minutes | Personnel Unit | |
| 1.3 Check documents for completeness and accuracy | None | 3 hours | Personnel Unit | |
| 1.4 Countersign Form and TA and forward documents | None | 15 minutes | Personnel Unit | |
| 1.5 Review and sign the Form and TA | None | 4 hours | SDS | |
| 1.5 Return the documents to the Records Unit | None | 10 minutes | OSDS | |
| 1.5 Receive signed TA and other documents, forward to the Central Office | None | 1 day | Records Unit | |
| 1.6 Receive and process request; return documents to OSDS | None | 5 days | Central Office | |
| 2. Receive requested document/s from the Records Section | 2.1 Check documents received and process for release; release document/s to intended recipient. | None | 20 minutes | Records Unit |
| 3. Submit post-travel report addressed to the Office of the Secretary | 3.1 Receive the post- travel report. | None | (One calendar month after returning to the permanent official station) | Records Unit |
TOTAL: | None | 7 days | ||