{"id":9827,"date":"2021-12-01T06:20:06","date_gmt":"2021-12-01T06:20:06","guid":{"rendered":"https:\/\/depedaurora.ph\/aurora\/?p=9827"},"modified":"2023-05-23T00:09:17","modified_gmt":"2023-05-23T00:09:17","slug":"arta-2-receiving-of-official-documents","status":"publish","type":"post","link":"https:\/\/depedaurora.ph\/aurora\/2021\/12\/01\/arta-2-receiving-of-official-documents\/","title":{"rendered":"ARTA-2. RECEIVING OF OFFICIAL DOCUMENTS"},"content":{"rendered":"
<\/div>\n

RECEIVING OF OFFICIAL DOCUMENTS<\/h3>\n

All incoming official documents\/communication shall be properly received and recorded at the Records Office. The receiving personnel shall sort communications by source or origin, described and defined as routine or non-routine communication. Routine communication are those of ordinary interest, intended for information dissemination purposes only, that requires ordinary action and does not need any reply, not urgent and are not time bound.\u00a0 Non-routine communication are rush or urgent, pertaining to policies, programs and projects of the Department, from high ranking officials, that are significant or important, require important action to protect the interest of the government or private persons, and involve national security which are classified \u201cTop Secret\u201d, \u201cSecret\u201d, \u201cRestricted\u201d or \u201cConfidential\u201d. Non-routine mails and communications should be given priority. All incoming communications shall be routed to the concerned action offices, properly acknowledged.<\/p>\n

\u00a0<\/em><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Office or Division:<\/strong><\/td>\nRecords Unit<\/td>\n<\/tr>\n
Classification:<\/strong><\/td>\nSimple<\/td>\n<\/tr>\n
Type of Transaction:<\/strong><\/td>\nG2C – Government to Citizen<\/td>\n<\/tr>\n
Who may avail:<\/strong><\/td>\nAll<\/td>\n<\/tr>\n
CHECKLIST OF REQUIREMENTS<\/strong><\/td>\nWHERE TO SECURE<\/strong><\/td>\n<\/tr>\n
Prescribed transmittal of incoming official documents<\/td>\nClient<\/td>\n<\/tr>\n
Authorization letter for the liaison officer\/personnel<\/td>\nClient<\/td>\n<\/tr>\n
CLIENT<\/strong><\/p>\n

STEPS<\/strong><\/td>\n

AGENCY<\/strong><\/p>\n

ACTION<\/strong><\/td>\n

FEES TO BE PAID<\/strong><\/td>\nSUBSTANTIVE COMPLIANCE COST<\/strong><\/td>\nPROCESSING TIME<\/strong><\/td>\nREQUIRED NO. OF SIGNATURES<\/strong><\/td>\nPERSON RESPONSIBLE<\/strong><\/td>\n<\/tr>\n
1.\u00a0 Submit official documents together with duly accomplished prescribed transmittal form<\/td>\n1.1\u00a0\u00a0 Receive official documents with transmittal<\/td>\nNone<\/td>\nNone<\/td>\n2 minutes<\/td>\n<\/td>\nClient<\/p>\n

 <\/p>\n

Records Personnel<\/td>\n<\/tr>\n

<\/td>\n1.2\u00a0\u00a0 Check the completeness of the documents<\/td>\nNone<\/td>\nNone<\/td>\n2 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.3\u00a0\u00a0 Check for the veracity and authenticity of signature<\/td>\nNone<\/td>\nNone<\/td>\n2 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.4\u00a0\u00a0 Look for the authorization letter from head of originating office<\/td>\nNone<\/td>\nNone<\/td>\n2 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.5\u00a0\u00a0 Stamp received and put into the Record Book<\/td>\nNone<\/td>\nNone<\/td>\n10 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.6\u00a0\u00a0 Classify documents for routing<\/td>\nNone<\/td>\nNone<\/td>\n5 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.7\u00a0\u00a0 List documents to record book of a certain offices<\/td>\nNone<\/td>\nNone<\/td>\n5 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.8\u00a0\u00a0 Route official documents to the office\/personnel concern<\/td>\nNone<\/td>\nNone<\/td>\n10 minutes<\/td>\n<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
<\/td>\n1.9\u00a0\u00a0 Have sign the receiving personnel on the record book<\/td>\nNone<\/td>\nNone<\/td>\n5 minutes<\/td>\n1<\/td>\nRecords Personnel<\/td>\n<\/tr>\n
Total:<\/strong><\/td>\nNone<\/strong><\/td>\nNone<\/strong><\/td>\n42 minutes<\/strong><\/td>\n1<\/strong><\/td>\n<\/td>\n<\/tr>\n
REMARKS:<\/strong> Which parts are streamlined\/ improved. Write in the column provided.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Back to ARTA Page<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

RECEIVING OF OFFICIAL DOCUMENTS All incoming official documents\/communication shall be properly received and recorded at the Records Office. The receiving personnel shall sort communications by source or origin, described and continue reading : ARTA-2. RECEIVING OF OFFICIAL DOCUMENTS <\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[122],"tags":[],"class_list":["post-9827","post","type-post","status-publish","format-standard","hentry","category-arta"],"_links":{"self":[{"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/posts\/9827","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/comments?post=9827"}],"version-history":[{"count":4,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/posts\/9827\/revisions"}],"predecessor-version":[{"id":9901,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/posts\/9827\/revisions\/9901"}],"wp:attachment":[{"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/media?parent=9827"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/categories?post=9827"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/depedaurora.ph\/aurora\/wp-json\/wp\/v2\/tags?post=9827"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}